During the partnership, the partner has the obligation to maintain compliance with the eligibility and suitability criteria based on Article 7 of the Humanitarian Aid Regulation and the EU Financial Regulation.

Partners undertake to inform DG ECHO when the rules and procedures assessed for the award of the Certificate change significantly, including when the information mentioned in Annex 4A and/or 4B of the ex-ante assessment independent report does no longer accurately reflect the relationship between the partner and its implementing partners. Such changes may involve the legal, financial, technical or organisational situation of the partner concerned in a manner that may put into question its compliance with the certification conditions.

Partners also need to inform DG ECHO of any other changes that may have an impact on the EU Humanitarian Partnership. Examples of such changes include: 

• Legal change: e.g. change of mandate of organisation, modification of the non-profit nature of the organisation, merger, etc.;

• Financial change: e.g. weakening of financial capacity (e.g. further to the drastic reduction of funding sources/funding awarded by institutional donors, or the booking of significant losses due to the destruction of assets without such losses being covered by an insurance, the partner faces difficulties in covering its short-term liabilities);

• Organisational situation: e.g. decision to start using implementing partners systematically; decision to modify the way in which financial flows are run with implementing partners, etc. The partner must also update its administrative information such as changes affecting its name, address, contacts, user's rights, bank account, LEAR. The administrative changes will be encoded by the partners using the application for electronic exchange of information between DG ECHO and the partners, APPEL.

To know which is the appropriate mean of communication for such chages, please have a look at this page.