DG ECHO will register the Final report once received and will start its assessment, in accordance with the schedule and modalities set out in point 4.2 of the Data Sheet (usually 60 days from the date of reception of the Final Report).

When the quality of the report does not permit to verify the achievement of the results of the Action, DG ECHO may decide to send a request for complementary information. The partner will provide the additional / missing information by filling in the relevant chapters of the Single Form and submitting the revised version of the Final Report.  The Partner has 30 calendar days to reply to DG ECHO request.

The final payment (payment of the balance) reimburses the remaining part of the eligible costs incurred for the implementation of the Action (if any) and it is subject to the approval of the Final Report (narrative and financial parts). Its approval does not imply recognition of compliance, authenticity, completeness or correctness of its content. 

The final amount for the Action will be calculated in the following steps: 

The balance (final payment) is then calculated by deducting the total amount of pre-financing, from the final amount.

If the balance is positive, it will be paid to the coordinator. When applicable, the coordinator will distributes the payment to the co-partners accordingly and without delays.

The final payment (or part of it) may be offset (without the beneficiaries’ consent) against amounts owed by a Partner to any Commission services or executive agencies. 

If the balance is negative, DG ECHO will send a pre-information letter to the coordinator formally notifying the intention to recover, the final grant amount, the amount to be recovered and the reasons why and requesting observations within 30 days of receiving notification. If no observations are submitted (or the granting authority decides to pursue recovery despite the observations it has received), it will confirm the amount to be recovered (confirmation letter), together with a debit note with the terms and date for payment.