The WorldWide Decision and HIPs
Worldwide Decision (WWD)
Since 2012 the European Commission adopts one worldwide decision per year. Through this document it allocates, for the current year, the necessary funds for the implementation of humanitarian aid actions in the field of:
- Long-lasting crisis
- Small-scale response
- Thematic crisis
Once adopted, the text of the Worldwide Decision is published on the section “Funding for Humanitarian Aid” of the DG ECHO website.
The Worldwide Decision starts on the 1st January of the year and the duration of actions under this decision is maximum 24 months.
This Decision is revised two times a year (in principles on May and September) and its amount can be increased accordingly to the needs on the grounds and accordingly to the availability of money of the operational reserve of the current year.
Worldwide Decision CONTENTS
The Worldwide decision is the legal document that, each year, defines the needs to be addressed and indicatively allocates the funds per region and country.
Its text is reduced to the strict legal minimum requirements laid down in the European Union’s financial regulations and includes:
- The objectives of the humanitarian interventions (as per Article 2 of the Humanitarian Aid Regulation)
- The total amount of the decision
- The total amount per specific objectives and per budget lines (Humanitarian Aid and Food Aid)
- The mechanisms of financial flexibility
- The implementation dates
- The budget/management modalities
- The type of partners.
- The amounts earmarked per region and country (Annex II).
Therefore, the Worldwide decision represents the legal commitment of the Commission for funding Humanitarian operations. To know how these funds will be concretely allocated within each country/region of operation, ECHO Partners shall refer to The Humanitarian Implementing Plans (HIPs).
Humanitarian Implementing Plans (HIPs)
The HIPs are operational documents issued by ECHO in order to define the expected Humanitarian response in the countries, region and crisis identified in the Worldwide decision. They are communication tools with partners for the preparation and the implementation of Union funded humanitarian actions.
Each HIP gives a snapshot of the situation in a given crisis/country at a specific moment,
- provides an overview of the humanitarian needs,
- defines the ECHO’s response,
- informs the reader of the planned procedures for the allocation of funds and
- gives an update on the state of the funds already allocated .
When preparing a HIP, Partners might be invited at consultative meetings to provide their input. The list of foreseen consultative meetings is announced on DG ECHO’s website.
The HIPs are made available on DG ECHO’s website from October onwards of the year preceding the adoption of the decision and all the stakeholders (including the Partners, other DGs of the Commission, the Member States and the European Parliament) are informed electronically.
the HIP and the technical Annex
The HIP is composed by two documents:
This part is composed by three sections presenting: the context of operations, the humanitarian needs on the ground, the envisaged humanitarian response at local, country, international and European level, and, finally, the information related to LRRD, coordination and transition.
In case the HIP needs to be revised, a Section 0 may be added at the beginning.
The Technical Annex
The Technical Annex is divided into three sections providing Financial, Administrative and Operational information
- Section 1 “Contacts”: contains addresses of the ECHO Operational Unit in charge and the ECHO contact persons at the HQ and field level.
- Section 2 “Financial information” establishes the indicative amount allocated by the HIP and describes how this amount is divided among the different objectives and budget lines
- Section 3 point 3.1, Administrative information provides the administrative information regarding each assessment round ( indicative amount allocated, description of the humanitarian aid interventions relating to the round, start date of eligibility and implementation period, expected duration of the Action, potential Partners, minimum information to be provided in the Single Form and indicative date for the receipt of the requested information).
- Finally, the point 3.2 “Operational requirements” defines the criteria that will be used to assess the proposals and lists the operational guidelines and all the relevant aspects to be taken into account in the designing of the action.
The Revisions of the HIPs
The HIP is not a static document; it can be revised and updated whenever there is a need.
In fact, in case additional needs and/or funding appear during the year, a new version of the HIP will be published without having to go again through the whole financing decision adoption process.
In the new version of the HIP, will be added a section 0 at the beginning of the document, giving an overview on the state of the implementation of the HIP, identifying the new issues to be tackled and informing the partners on the planned procedure for the allocation of funds.
This revision procedure allows ECHO to maintain, in the same document, a global and updated view about the current situation on the field.
NB Since all the communications concerning the publication/updates of the HIPs will be done electronically, ECHO asks the partners to verify the e-mail addresses listed in APPEL in order to ensure they receive these information.
Meeting to discuss HIPs
Such meetings take place at field level. Additional meetings may be organised at ECHO offices in Brussels for high profile crisis. The purpose of these meetings is either to discuss with partners the content of the future HIPs or to present the final version of the HIPs. Partners will find information on those meetings at ECHO website