Become a DG ECHO Partner

Partnership between NGO and DG ECHO

In order to get familiar with the Framework Partnership Agreement 2014 and its requirements, have a look at "A very short introduction to the 2014 FPA" distance learning training course

x-default The Directorate-General for European Civil Protection and Humanitarian Aid Operations (ECHO) does not intervene directly on the ground. The implementation of humanitarian aid actions is done by humanitarian organisations, such as humanitarian Non-Governmental Organisations (NGOs), with which DG ECHO enters into a partnership.

Since its creation, ECHO has worked with NGOs on the basis of Framework Partnership Agreements (FPAs). The Framework Partnership Agreement sets the principles of partnership between ECHO and humanitarian organisations.
It defines the respective roles, rights and obligations of partners, and contains the legal provisions applicable to the humanitarian operations financed by DG ECHO. The first FPA came into force in 1993, the second in 1998, the third in 2003, the fourth 2008 and the fifth has entered into force on 1st of January 2014.

FPA Partnership Criteria

NGOs can apply for the signature of the 2014 FPA with DG ECHO if they comply with the eligibility and suitability criteria established by the Article 7 of the Humanitarian Aid Regulation, the Financial Regulation and on the basis of its Rules of Application. The selection criteria consist of a number of eligibility and suitability criteria.

Please consult the full set of criteria for becoming an FPA partner, the applied benchmarks, the application form and the supporting documentation before submitting the Application Questionnaire English; French.

Procedure and timeline to apply for the signature of the FPA

The application period started on 30th September 2013 and will remain open until 12 months before the expiry of the current FPA on 31st December 2018.

Applications for the signature of the FPA must be made online through the electronic exchange system APPEL

1. Identification and pre-selection

In the first phase of application, the applicant needs to take the following steps:

  • Choose the language of the application (English or French),
  • Choose the type of the application (niche or non-niche, whereby niche organisations provide support and capacity-building activities necessary for the implementation of a programme or an action),
  • Fill out an identification from (name, address etc.), and
  • Answer a set of pre-selection questions to check if it complies with the minimum eligibility and suitability criteria. If the outcome of the pre-selection is positive, the applicant will be able to proceed to the detailed questionnaire and to complete the application. If the applicant answers to any of these questions negatively, it will be automatically rejected.

2. Full Application

The second phase of the application process consists of the completion of a detailed questionnaire, in order to check the compliance of the applicant organisation with the eligibility and suitability criteria. During this phase, the applicant organisation will be requested to submit supporting documents.
Once the applicant organisation answered all of the questions and uploaded all the requested documents, it will be able to submit its application by confirming the veracity and completeness of the provided information. After the submission of the application, no further modification will be possible. The information provided within Phase 1 and Phase 2 constitutes the formal application for the signature of the FPA.

3. Assessment of the Application

Once completed, the application will be assessed by ECHO. Following a preliminary legal/operational and financial analysis of the information provided, ECHO may request further information. This information should be provided no later than in 30 days. The applicants that successfully pass the preliminary review will be invited for a meeting with ECHO.

Applicants will be informed in due time of the final outcome of their application.
Rejected applicants after completion of the full selection procedure will be, in principle, excluded from submitting a new application for 1 year.
If the outcome of the application is positive, the applicant organisation will be able to sign an FPA with ECHO. The signature of the FPA does not guarantee funding. To receive funding, specific project proposals need to be submitted and accepted by ECHO.

In case of questions related to the application procedure you may write to:

Personal Data

Partner's application will involve the recording and processing of personal data, which will be treated according to the Regulation no. 45/2001 on the protection of individuals, with regard to the processing of personal data by the Community institutions and bodies and on the free movement of such data.

Unless indicated otherwise, the Partners reply to the questions in the application and any personal data required to assess it, will be processed solely for that purpose. Details concerning the processing of personal data are available in the ECHO Privacy Statement

Partners personal data may be registered in the Early Warning System (EWS) only, or both in the EWS and Central Exclusion Database (CED) by the Accounting Officer of the Commission, should the partner be in one of the situations mentioned in Commission Decision 2008/969 of 16.12.2008 on the Early Warning System or in the Commission Regulation 2008/1302 of 17.12.2008 on the Central Exclusion Database.

For further information refer to the Privacy Statement for the Central Exclusion Database

References & useful links