NGO FPA

The PDF application

In order to get familiar with the Pdf application, have a look at "The Single Form PDF 2014" Distance Learning training course
N.B: The course is updated according to the latest version of the Single Form Guidelines that has been published in June 2016


The PDF Single Form was implemented in 2013 and represents an evolution of the previous eTools system.

The PDF application is based on Adobe PDF technology, and enables Partners to complete any Single Form related document completely offline and to share it with other users via e-mail, Skype or USB key.

The only technical requirement necessary to run this application is Adobe Reader 8 - or higher version. This software often comes pre-installed on your computer or can be freely downloaded and easily installed.

The PDF Single Form consists of four documents – “eDocuments” - which are used at different stages of the Action, the Request, referred to as RQ, the Modification Request, referred to as MR, the Interim Report, referred to as IR, finally, the Final Report, referred to as FR.

The Pdf workflow

To start working on the PDF application, partners need access Appel. From here, the partner will be able to:

  • create the initial eDocument
  • download the empty PDF Single Form

Once the initial eDocument has been created, the corresponding .xml file needs to be exported from Appel and then imported into the empty PDF Single Form.
At this point, the partner can proceed to complete the relevant sections of the Single Form.

Once completed, the PDF Single Form has to be fully validated, therefore, the .xml has to be exported from the PDF application and uploaded in APPEL for the final submission. Before the submission to ECHO, the partner should not forget to upload the annexes, if any.

In order to be sure of using the most updated version of the PDF application, it is advisable to download it from APPEL every time the partner wants to start to work on a new document.

For more information please consult the Appel & the Pdf Single Form User Manual

In case of technical problems in managing the PDF Single Form application or APPEL, you may write to: ECHO-IS-SUPPORT@ec.europa.eu


References & useful links