1.1 Name of the organisation

is automatically encoded by the system. It is the name of the organisation submitting the proposal in APPEL.

1.2 Title of the action

is given by the partner. There are no specific restrictions concerning the title. However, the title should be general enough to avoid future amendment.

1.3 Narrative summary

Should give a snapshot of the Action.

The partner will include here what it would like ECHO to say about its Action. The summary might be used by ECHO to prepare briefings or reports on its action.

Ideally, a good summary will explain the main purpose of the project; the links with the needs identified; the intervention logic, the expected results, and the objectives which the Action is aiming to reach.

1.4 Area of intervention

Activities taking place in regions not covered by crisis/HIP are not eligible.

The information provided in the section might be used to assess whether the geographical areas of intervention are relevant and in line with ECHO strategy. The location will also provide indications to ECHO for its monitoring visits.

The partner will ensure that the countries and regions of intervention correspond to the scope of the ECHO financing decision/HIP.

The term “region” corresponds to a division in the country concerned or to a territory covering several countries.The term “location” refers here to the sites where the activities will take place.

When available, it is possible to annex a map of the locations covered by the Action.

1.5 Dates and duration

Action cannot be finished at the time of the entry into force of the agreement.

This section establishes the starting date of the Action and its duration which will be used to assess the feasibility of the Action within the proposed duration. When the proposal is approved, this information will be used to prepare the agreement.

The start is the actual starting date in the field of the Action. It can be any day of the month.

The duration of the Action is the implementation period of the Action in the field from the start date. It covers the entire duration of the Action. At proposal stage, it must be expressed in months. The expected duration of the Action is mentioned in the HIP or in the financing decision. The table on the right summarises the general rules on duration according to the nature of the Action.

The duration cannot go beyond the duration of DG ECHO financing decision, except in case of suspension during the implementation of the Action.

The period for finalising the final report (max 3 months) is not included in the total duration

DecisionType DurationExtension possible
Primary Emergency 3 months – maximum No
Emergency 6 months – maximum No
Urgent Action in HIP6 months – maximum No
Non Emergency actions12 months as a rulePossible, max 24 m
Complementary actions 18 months in average Possible, max 24 m

(The table summarises the general rules on duration according to the nature of the Action.)

The start date of eligibility is the date from which expenditure may be considered as eligible. In the Single Form, the start date for eligibility of expenditure is by default the starting date. A different eligibility date can be encoded. The earliest possible eligibility date is indicated in the Technical Annex of the HIP , under section 3.1.

For urgent actions (under an emergency decision or a HIP), the eligibility date can be the date of the crisis.

If an eligibility date different than the default one is encoded, a new section will appear inviting the partner to justify the duration of the eligibility period. In this section, the partner must explain why an eligibility period before the starting date is necessary. (E.g. for setting up of office, for launching of the procurement, etc.)